30 N. Gould Street, Suite 6843, Sheridan, WY 82501, USA
email address
+1 844 307 2500

Appointment Setting

Appointment setting is crucial for many types of businesses. However, this seemingly-simple task may be too time-consuming for your office to keep up with. If this sounds all too familiar, you could benefit from OnCalla Call Centers’ appointment setting services!

OnCalla has experience working in all kinds of industries. Our clients include:
Real estate agents
Mental health counselors
Healthcare providers
And more!
No matter what industry you’re in, we can save you time and money! We’ll also bring in more consistent revenue for your business. Check out some of the many ways we can benefit you below.
Efficiently Fill Up Your Schedule
One of the worst things for any service business is having a wide-open schedule with lots of open slots. An empty schedule means slow days and minimal cash flow. No worries: OnCalla can effectively fill up your schedule with our appointment setting services!
When we’re booking your appointments, we will do our best to keep your schedule flowing with clients without overbooking or under booking. We’ll minimize the blank spots on your work calendar so you can be consistently busy with clients. And when your schedule’s full, you’re bringing in consistent revenue!
Handle Cancellations
No business likes getting cancellations, but it’s unrealistic to assume they’ll never happen. It’s always better to have a canceled appointment than a no-show. OnCalla Call Centers can handle your canceled appointments and update your calendar accordingly. If you have a late cancellation fee policy, we’ll make sure your clients know about it and are charged accordingly.
If the cancellation happens in enough time, we will do our best to fill the timeslot with another appointment. When OnCalla’s professional agents are handling your booking and cancellations, you’ll worry less about what’s going on behind the scenes. Our expert call agents will handle all of it!
Send Appointment Reminders
It’s not good enough to fill up your schedule if people don’t show up for their appointments. The most effective way to make them show up is simply to send them a reminder text or give them a reminder call. We’ll do everything in our power to make sure your clients are honoring their commitments so you can actually get paid!
Sending a reminder also helps if, for some reason, your client is no longer able to make their appointments. We’ll do our best to cancel that appointment in time for your client to avoid a late cancellation fee. When that happens, we’ll still have time to fill up that slot with another client who can fit an appointment into their schedule.
Keep Your Calendar Up to Date
Just because you aren’t the one setting your appointments doesn’t mean you have to be out of the loop. OnCalla will update your schedule in real-time! With our help, you can always clearly see when your appointments are and where you might still have gaps to fill. We’ll also fill in detailed information about each of your clients that you can access anytime, anywhere.
Schedule Appointments after Hours
Not everyone will have time during the day to schedule their appointments. When people are at work all day, they may not even remember they need to schedule an appointment. By the time they get off work, your business is probably already closed.
This isn’t a problem if you have an answering service that’s handling all your appointment setting needs! It’s so much easier to fill up your schedule when you make your business available for appointment booking 24/7. Even when the phones are ringing after hours, OnCalla will be there to answer promptly and make appointments.
Free You Up to Handle Other Things
When you can count on all your appointment setting needs being taken care of, you can focus on other aspects of your business. Every caller will get consistent, friendly service. You and your team can focus on the clients that you already have in your office! This helps you have more meaningful interactions with clients. And that helps secure their loyalty to your business!
Pick Up Quickly to Retain Clients
Using an answering service for your appointment setting needs is good for client retention. If people are used to calling you and being put on hold or ignored altogether, they’ll stop calling. This is true even if someone is a long-time client of yours. Eventually, your unavailability will make them take their wallet elsewhere.
With an answering service, you don’t have to worry as much about this happening. We take your calls fast, and your clients are scheduled quickly. This shows your clients that we value their time and want to give them a positive experience. They will be more likely to keep coming back to your business when they know exactly what to expect each time they call!
We Connect Your Business with 24/7 Appointment Setting Solutions!
When OnCalla is handling your appointments, you can focus more on one-on-one client interactions. You won’t have to split time between the clients on the phones and the clients in your office. You can be 100% present-physically and mentally.
We also have many bilingual call center agents available. Our bilingual agents can schedule appointments for both English and Spanish-speakers. To take advantage of our appointment setting services, call OnCalla Call Centers today!